Guidelines for Oral and Poster Presentations

Presenting authors must be registered by 8 May 2026. Presenters who are not registered by this date will be removed from the program.

Please note that all presentations must be given in person; virtual participation is not possible.

  • Presentation times include a Q&A segment (typically 2 minutes for contributed talks).
  • Please check in with your moderator in your assigned room 15 minutes before the session.
Presentation / Slides
  • Upload your slides via ConfTool until 4 June 2026.
  • 16:9 format
  • PDF, PowerPoint or Keynote
Speaker Instructions

A moderator will introduce your talk. While uploading your presentation file, you will need to provide a short introduction (50–60 words about you and your talk).

Talks exceeding the allotted time will be cut to ensure fairness across speakers. As Q&A time is limited (2 min), a speaker meetup corner next to the stage will offer additional discussion opportunities. We kindly ask you to join after your session and engage with participants.

Recording & Publication

Sessions will be recorded and may be published on YouTube; you will be asked to provide consent to both when uploading your presentation file. Presentation files will be published on the conference website on 22 June 2026; you may update or delete your file until 21 June 2026.

Alongside your poster spotlight talk, you will also present a printed poster during the poster session 16:00–18:00 on the same day (see poster instructions below).

  • Duration of your talk: 3 minutes
  • Please check in with your moderator in your assigned room at 13:45 (for talks on 9 June) or 14:00 (for talks on 10 June)
Presentation / Slides
  • Upload your slides via ConfTool until 4 June 2026.
  • 16:9 format
  • PDF, PowerPoint or Keynote
  • Max 1 slide (you may include additional slides, provided your presentation does not exceed the 3-minute time limit!)

A moderator will introduce your talk. While uploading your presentation file, you will need to provide a short introduction (50–60 words about you and your talk).

Recording & Publication 

Sessions will be recorded and may be published on YouTube; you will be asked to provide consent to both when uploading your presentation file. Presentation files will be published on the conference website on 22 June 2026; you may update or delete your file until 21 June 2026.

Posters will remain on display for the duration of the conference and can be viewed outside the official poster sessions.

  • Format: DIN A0, portrait; 118.9 × 84.1 cm
  • The poster number and your poster ID will be indicated in the conference program and displayed on the board.
  • Mount your poster on the numbered poster boards from Tuesday, June 9, 2026, after 13:00. Mounting materials will be provided on-site.
  • Remove your poster on Thursday, June 11, 2026, by 11:00 at the latest. Posters not removed by this time will be disposed of.
LLM’s Choice Award

As part of this year’s HAICON poster awards, we are introducing the LLM’s Choice Award as an experimental extension to the existing evaluation process.

Who convinces AI that they have the best poster?

If you would like to participate, please upload your poster as a PDF (max. 25 MB) in ConfTool the latest by June 8, 2026, 12:00.

Your poster will then be evaluated using the same criteria as the Reviewer’s Choice Award.

The evaluation is carried out using models with enterprise licenses, meaning that submitted content is processed under strict data protection settings: it is not used for model training, not stored beyond the evaluation process, and not shared with external parties.

Abstract submission for scientific parallel sessions at the conference

Contributors are asked to classify their work across four dimensions: Track, Modality, Method, and Application domain. Each submission must select at least one option in each category. These categories reflect the core scientific areas of HAICON26 and help us build a coherent, diverse scientific program across disciplines, methodologies, and data types.

Notifications of acceptance will be sent by 24 April 2026.

  • We welcome abstracts from both academia and industry that demonstrate clear scientific relevance and rigor.
  • Abstracts must be in English and ≤2,500 characters(including spaces)Standard abbreviations must be used; non-standard abbreviations must be defined at first mention.
  • All (co-)authors are to be listed correctly with proper formatting and grammar.
  • By submitting, authors confirm all listed authors agree to publication of their names and affiliations and grant the conference the right to publish the abstract in conference materials and online channels. All authors will be notified by email upon submission.
  • Accepted abstracts and uploaded files will be published exactly as submitted; no changes are allowed after the deadline.
  • All abstracts will be evaluated for suitability, originality, and technical soundness. The Programme Chair Committee reserves the right to reassign oral submissions to poster presentations if deemed appropriate.
  • Presenting authors must attend in person; remote or virtual presentations are not possible.
  • Notifications of acceptance will be sent by the end of April 2026.

  • Applications of AI
  • AI Fundamentals
  • Tools, Benchmarking, Infrastructure
  • Ethics, Fairness, Sustainability

  • Audio
  • Graphs
  • Image
  • Multimodal Data
  • Simulation Data
  • Tabular Data
  • Text
  • Time Series
  • Video
  • Other

  • Foundation Models
  • Generative Models
  • Graph Neural Networks
  • Physics-informed Machine Learning
  • Probabilistic Methods
  • Reinforcement Learning
  • Uncertainty Quantification
  • Other

  • Core Machine Learning
  • Aeronautics, Space & Transport
  • Energy
  • Earth & Environment
  • Health
  • Information
  • Matter

Submission time

Notifications

Helmholtz AI poster prize

Do you have questions?

Contributions for workshops and tutorials at Workshops & Tutorials Day

This call is for the Workshops & Tutorials Day (WTD). We welcome submissions for both tutorials — expert-led sessions introducing key methods, tools, or skills — and workshops — collaborative sessions focused on problem-solving, interdisciplinary exchange, and innovation.

Evaluation criteria
Proposals will be evaluated based on topic relevance, clarity, expected impact, engagement potential, presenter experience, and diversity considerations.

Deadline

Submission deadline (extended): February 24, 2026, (23:59 CET)
Notification of acceptance: March, 15, 2026

Please make sure to submit your proposal before the deadline. All submitters will be notified by email about the acceptance or rejection of their tutorial or workshop by the notification date.

  • Title of the Session
  • Authors Informations (name and email)
  • Contribution type: Tutorial or Workshop
  • Comments (on the presenters or session)
  • Brief Description and Outline
  • Goals
  • Presenters Experience (short bio and relevant experience)
  • Target Audience
  • Minimum and Maximum Number of Participants
  • Session Length (hours)
  • Keywords
  • Equipment & Space Requirements

  • We encourage clear and concise descriptions
  • Highlight any hands-on activities, interactive components, or collaborative formats
  • Optional: indicate if any materials (slides, datasets, notebooks) will be provided

  • We recommend 1–2 presenters per session; please indicate if you require more and explain why.
  • Please remember that the presenters need to strongly commit to present the tutorial or workshop in person.
  • HAICON26 registration fees will be waived for accepted presenters.
  • We are open to flexible session formats that combine different types of activities.
  • For questions about the call please contact wtd.haicon@helmholtz-munich.de

Submission time

Do you have questions?

Call for contribution: Submit a topic for the AI World Café

We invite you to propose a topic and host a discussion table at this year’s AI World Café, helping to shape the conversations and connect the community. The AI World Café brings together small, interactive groups on selected AI topics, with participants rotating between tables to exchange ideas, explore new perspectives, and network (more information here).

Evaluation criteria

Table proposals will be evaluated based on relevance of the topic, clarity of the discussion format, and expected value for the Helmholtz AI community (including diversity of perspectives and broad appeal).

Provide a short, catchy, yet informative title for the discussion table, i.e. the topic of your discussion. Often formulated as a question.

Provide a description of the topic you would like to host at the AI World Café. Feel free to include any links to material that supports your discussion.

You are welcome to bring a poster to introduce your topic to the group. Please note that this should not be a classical scientific poster, but rather a visual that highlights your guiding question and key starting points for discussion. 

Names and e-mail addresses of all people involved in hosting this table.

Submission time

Do you have questions?